August is usually a big month on the road for me. In addition to two of the largest pen shows in the world (the D.C. Pen Show from August 3 - August 6, 2023, and the San Francisco Pen Show later that month from August 25-27, 2023), our family sometimes tries to take one last summer trip before school’s back in full swing, and I occasionally have a 1-2 night trade show with some day-job work travel mixed in. I actually do love being on the road and meeting new people, but this is a lot even for me.
As both a travel and stationery enthusiast, I spend a fair bit of time thinking through what I pack for trips (especially business trips and pen shows). It’s a delicate balance between packing far too much - encumbering yourself in ever-shrinking airports, planes, and hotel rooms - and leaving yourself without the tools you need to do your work, and a modicum of comfort on the road. Today I’ll walk through what I tend to pack, with a focus on pen show travel.
The Rickshaw Banzai Bag is slightly smaller than a 13-inch Macbook Air, making it conveniently small enough to carry over your shoulder in crowded event spaces.
I Bring Two Bags to Pen Shows
Let’s assume that all of my clothing and toiletries go into a carry-on roller bag, and that any shop merchandise I’m bringing to the show goes into checked luggage. There’s not much leeway there in terms of what I can and cannot take, so the focus will be on my “personal items” (to use airline terms). My current travel backpack is an older North Face Surge II (black with red trim), which I like not just because of my signature colors, but because it has a sturdy laptop compartment and more than a half-dozen different compartments for smaller items like headphones, chargers, notebooks, etc.
Inside my backpack (or possibly in my carry-on), I’ll pack my Rickshaw “Banzai” bag, which is a bag that Rickshaw specifically designed for pen and stationery carry, with shows in mind. I did a Banzai-specific post earlier this year, which showcases just how much you can fit inside this relatively small shoulder bag.
But why bring two bags to pen shows? DON’T BE THAT PERSON WHO WEARS A HUMUNGOUS BACKPACK IN A CROWDED BALLROOM. If you don’t want your bag to hit other attendees in the head and/or knock valuable merchandise off vendor tables when you inevitably get jostled, bring a smaller shoulder bag or tote to carry around during the day. The Rickshaw Banzai is perfect for this role.
Believe it or not, by comparison with many people who will be attending, this is a relatively small number of pens to bring to a pen show! All of this fits inside the Rickshaw Banzai with room to spare.
What Goes Into My Pen Show Bag?
This year, I plan on bringing the following stationery gear with me to the D.C. Pen Show, and my San Francisco Pen Show carry will likely look similar if not identical:
Lochby Field Journal to Carry Personal Notebooks. I always travel with my personal journal, a notebook for morning pages, and at least one blank “scratch paper” notebook.
Plotter A5 Binder. This is my “T.G.S. Notebook” for post ideas, pen and ink testing, notes from meetings with vendors and suppliers, and recent ink swatches for comparison purposes.
Plotter Mini 5. If I really want to lighten the load and walk a show with no bag at all, I’ll grab the pocketable Mini 5 with a pocket pen and go. The Plotter paper is exceptionally fountain pen friendly and great for testing any pens and inks, and the Mini 5 pulls double duty as a wallet.
Multiple Pen Cases with Pens to Share. I always bring a lot of inked pens to shows for after-hours show-and-tell, and this year will be no exception. I’m currently in the process of packing a Lochby Tool Roll and Quattro, a Rickshaw Sinclair Model R, and a Rickshaw 6-pen roll and three-pen sleeve. The shocking part is that all of these cases will fit inside the Banzai Bag at one time, allowing me to carry up to 30 pens to the after-hours meetups in the hotel bar (though I’ll likely leave at least a few slots open to carry new finds home).
Our table setup from last year.
2023 D.C. Pen Show Details
This year you can find me sharing table space with our friends at Vanness Pens. TGS won’t have a stand-alone table, but I’ll be bringing a handful of items with me, including Lochby cases and notebooks, washi tape, and whatever stock remains from the TGS-exclusive Penwells and Hinze Collaboration pens. While I plan to have a full table setup in San Francisco, I tend to use the D.C. Show to visit with people and scope out new releases. Note: If you have your eye on something from the shop and want me to bring it to the show for you to pick up, you can select “Local Pickup” at checkout to drop the shipping charge and send me a message to arrange for delivery. Just be mindful that I probably won’t be able to bring heavier orders (i.e. 5 or 6 notebooks) due to airline weight restrictions.
Pen Show Primer Series
Every year when I start getting ready to attend the “big” pen shows in Washington, D.C. and San Francisco, I link back to a series of articles I’ve written including Volume 1: Why Visit a Pen Show; Volume 2: Getting Ready for a Pen Show; and Volume 3: Tips for Surviving the Pen Show. While these particular articles have some age on them, I stand by pretty much all of the advice! (You’ll also note that “get a good pen show bag” has remained consistently high on the list of tips for a positive pen show experience.)
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