TGS 12th Anniversary: What's in Your Pen Case These Days?

“How has your everyday carry evolved over time?” Someone asked me this the other day, and it’s a good question to reflect on as I celebrate TGS’s 12th Anniversary. I’ve never really put that much thought into a specific “kit” outside of planning for trips - I typically ink up a combination of fountain pens based on what I feel like using for the next several weeks along with a handful of workhorse pens chosen based on my current projects and work schedule. However, I do think you can tell a lot about preferences with a simple “bag dump,” or here, a “pen case dump.” Today I plan to look through my “currently inked” lineup, with some added commentary on how my preferences have changed over time.

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From left: Pilot Custom 912 fountain pen, Laurett’s Ebonite Ballpoint, Ohto CR02, Pilot Custom 912, Lamy 2000, and Lamy Swift Rollerball. At bottom: Zebra Mildliners and Pilot Juice Up.

Pen Case No. 1: Rickshaw Fillmore 3+3

The first thing you’ll notice is that this six-slot pen case can actually hold a lot more than six pens. Like many people new to the hobby, when I started out I was strictly in the “one pen, one slot” category, but about five years in I stopped caring if the pens touched and/or developed minor scratches and dings. Nearly all of the pens I write with regularly are permanent companions that will not be sold or kept as investment pieces/collectibles. I let them develop their own scars. Sometimes this means I have more than one pen in a single slot, or I’ll carry multiple pens in the front pocket.

As an aside, I love the Rickshaw Fillmore for its ability to unzip all the way around and serve as a pen tray as well as a traditional pen case. In addition to the pen slots, one side contains a forward pocket that can hold a notebook, sticky notes, index cards, or more pens. Here’s what I’ve got in there right now:

1. Lamy Swift Capless Rollerball. One of the most underappreciated workorse pens, the Lamy Swift rollerball has a genuinely good capless refill, plus a retractable clip that recedes into the barrel when the tip is extended to prevent you from accidentally ruining your shirt pocket, bag, or pen case. The Lamy Swift is one of those subtly good pens that you will use without thinking about it - I find it in my hand all the time.

2. Laurett’s Waka Ebonite Ballpoint. Sometimes you can’t use a fountain pen, but you want to use a visually interesting pen that features a material like ebonite. As a regular ballpoint user, I was thrilled to discover these ebonite ballpoints from Japanese maker Laurett’s, which specializes in ultra fine knurling in applications from pens to automotive parts. Here, the knurling (i.e. ridges) on the ebonite barrel adds texture that gives the pen a nice grip.

3. Ohto CR02 Rollerball. For an everyday classic capped rollerball, it’s hard to do better than the Ohto CR02, and if the pen’s not your thing, the fine-tip refill is excellent. I always keep one of these pens with me for when I need a dark black ink, and it’s also a great pen to lend to someone to use in a meeting.

4. Pilot Custom 912 with PO (Posting) Nib. The most significant change that I’ve made in my fountain pen use over the years is to focus on nibs more than the pens themselves. I’ve accordingly found myself drawn to pens like Pilot’s Custom 912, which features multiple 14k nib options that include many specialty grinds. The PO (Posting) nib is an ultra-extra fine nib that I love for planning and annotation. Currently inked with Bungubox Dandyism.

5. Pilot Custom 912 with WA (Waverly) Nib. My latest discovery is Pilot’s WA (Waverly) nib, which features a slightly upturned tip designed to write smoothly from multiple angles. Reminiscent of those vintage Sheaffer “Touchdown” nibs from the 1960s and 1970s, the Waverly nib make an excellent everyday writer and I’ve had this one inked up through multiple fill cycles. I currently have it inked up with an orange multi-shading Sailor Ink Studio ink, though I don’t have the exact number since it came from a sample I pulled from a friend.

6. Lamy 2000 (Standard Black Makrolon - Fine Nib). Yes, there will always be at least one inked-up Lamy 2000 in my pen case. I’ve made no secret over the years that I love everything about the design of this pen, and the nib style fits my handwriting well. Inked up with a special ink that you all will hear about very soon. :)

7. In The Pocket: 2 Zebra Mildliners and a Pilot Juice Up (Examples). I generally have a handful of highlighters and colorful gel pens in the Fillmore’s center pocket, again for planning and annotation. The specific brand/color/model rotates out fairly regularly, and honestly depends mostly on what’s sitting at my desk when I pack my pen case in the morning. This week it’s been two Zebra Mildliner dual-tip highlighters and a Pilot Juice Up with the excellent .4mm Synergy Tip.

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Pen Case No. 2: Nagasawa Kip Leather Five-Pen Zippered Case

I take my Fillmore nearly everywhere I go, but I keep another five-pen case packed with pens that I use mainly for journaling and more introspective writing sessions. Sometimes this case will go with me in my bag, other times it lives at my desk at home, depending on where I’m doing my writing. These pens are a mix of practical workhorses for longer writing sessions and “fun nib and ink combinations”. If you think this case is heavy on Pilot, you would be correct.

1. Pilot Custom Heritage 92. My clear demonstrator of choice at the moment. A cross between the Pilot Custom 74 and the Custom 912, the Custom Heritage 92 is one of Pilot’s only piston-filler offerings, and in my opinion it’s one of the smoothest pistons out there. When I re-ink this one, I may choose a brighter ink to showcase the transparency and excellent finish, but for now it’s inked up with Taccia Kuniyoshi Uguisu-Cha, a dark tea-green. For those who will ask, yes, I wish I had kept my transparent orange Custom Heritage 92 with a Fine Medium.

2. Pilot Custom 74 Lavender Fog with SFM (Soft Fine Medium) Nib. Pilot’s fine medium nibs are usually available only in Japan, so when they brought the soft version to the U.S. market with this year’s North American exclusive release, I was all-in. This one is inked with KWZ Brown-Pink, and if you’re interested in a soft nib, please read the review above before buying one and trying to “flex” it.

3. Pilot Custom 743 with FA (Falcon) Nib. I wanted to grab one of the North American Exclusive Verdigris Custom 743s before they went out of stock, and I opted for a fun FA nib that sort-of-flexes-but-not-really. If you’re looking for vintage-style flex, you will find the FA too stiff, but if you’re instead looking for a nib that adds line variation to your cursive and is capable of showcasing shimmer, shading, and sheen, the FA Nib on the 743 can be a lot of fun for more creative journaling and handwriting practice. This one is inked with yet another Sailor Ink Studio ink that I received as a friend sample and lost the number. It’s a nice legible yellow green.

4. Pilot Custom 823 with Medium Mark Bacas Blade Nib. My journaling workhorse, the Custom 823 is a candidate for my upcoming international trip due to the vacuum filling system that utilizes a shutoff valve to prevent ink leaks on an airplane. This pen started life as a medium nib but was modified by Mark Bacas to a blade grind (an early variation on a Kodachi/Naginata). Inked with standard Pilot Namiki Black, a reliable standard ink for when you want to write without distraction.

5. Bonecrusher 7 Studios Fountain Pen with Matthew Chen Fine Stub. This pen may be my favorite purchase from this year’s initial round of pen shows. I usually post my pens, but the shape and length of this one gives it almost perfect balance. Matthew ground the nib for me to a slightly oblique stub nib, which is also inked with Bungubox Dandyism and is almost empty since I’ve used this pen for several extended journaling sessions.

The pen case shown here is a simple five-pen zippered case acquired from Nagasawa at the 2026 California Pen Show. Nagasaw Kip Leather features a rare combination of softness and durability - despite how supple this leather case is, it’s survived multiple trips in my bag without scuffs or scratches.

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I may only travel with two pens going (as opposed to coming home). These two are prime candidates.

Guess What? I’m Going to Japan Later This Month!

Lisa and I talked about this upcoming trip a little bit in the latest On The Paper Trail Episode (and it will be a bigger topic of discussion next week), but I am actively thinking about my stationery carry for a two-week international trip where the sole purpose of the trip is…well, stationery. As I mentioned in Episode 8, I plan on “splurging” on some pens while I’m over there, so my outbound carry will be light: maybe one or two pens to use on the plane and a LOT of extra case capacity to bring stuff home. Stay tuned!

The Gentleman Stationer is supported by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. You can also come visit us at our physical stationery store in Nashville, Tennessee.

Ask TGS: "Emergency Pens" and Paper Sizes A4 vs. Legal

The questions keep coming! It turns out that I really enjoy writing these posts because they’re directly responsive to things that readers want to know. I’ve also received a lot of feedback that you all find the Q&A format helpful, so I’m going to continue to prioritize this type of writing and make this part of the regular rotation.

Question 1: Do You Carry an “Emergency Pen” That Is On Your Person At All Time?

I found this question interesting because (1) it’s somewhat offbeat/unusual and (2) I’ve curiously been asked about this topic several times in the past few months. First of all, by “emergency pen,” I believe people are referring to a very small compact pen that you keep on your person as a “last-resort” writing instrument for when you absolutely need something to sign a document, make an urgent note, etc. It doesn’t need to be comfortable to use for longer writing sessions. The key attributes here are portability, reliability - especially if it sits unused for a longer period of time - and unobtrusiveness. It’s almost always going to be some sort of ballpoint.

My current “anywhere and everywhere” choice: the Craighill Caro Pen.

To answer this question directly: yes. For many years I carried a “Wallet Pen”, which was basically a modified D1 refill with a clip attached to it, designed to sit in the middle of a bifold wallet. I lost track of this pen long ago (it’s probably still around here somewhere), but because I’ve moved on from larger wallets to slimmer card sleeves, it would no longer meet my needs. Currently, I have two options that I usually carry as a contingency. I keep a Craighill “Caro” pen attached to my keychain, and I’ve been incredibly impressed with this simple tool that was originally recommended to me by a reader. Like the Wallet Pen, the Caro takes a D1 refill and clips to your keychain using a dock attachment that functions as a cap. The cap uses a garter spring to ensure a secure fit - I’ve been carrying this pen for four or five months now, mostly in my pocket, and I’ve not had it come loose once. After the Caro, I would probably rely on the D1 refill in my Victorinox Swiss Army knife as a true “last resort” option.

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Craighill Caro Pen + Refill

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Craighill Caro Pen + Victorinox "Pen"

Question 2: Will US Legal-Size Writing Pads Fit An A4 Portfolio?

One of the more vexing paper sizes for those of us who love stationery products - especially imported bags and cases - is the U.S. Legal Pad. It’s a “size” typically unique to the U.S., but there’s no uniformity - throughout my career as a practicing attorney, I’ve seen products marketed as “legal pads” that measure any where from 8.5” x 11.75” to 8.5” x 14”. While the extremely long 14” version is not nearly as common as it used to be (even in the legal profession), you still have to be careful because legal pads will not fit A4 or Letter-sized portfolios once you go past 12” in length. For example:

Show here is an 8.5” x 11.75” Roaring Springs Legal Pad in an A4 Roterfaden Taschenbegleiter notebook cover. This fits quite well, but there’s no room left for a longer pad.

The pad shown in the picture above is an 8.5” x 11.75” Roaring Springs Legal Pad, which is roughly the same size as a traditional 8.3” x 11.7” A4 writing pad. This particular “legal pad” should fit most A4 portfolios and padholders, but again, pay attention to your specific dimensions when you are ordering. For additional information on how different paper sizes compare, you can check out this rough “guide” to paper sizing from a few years ago.

Ask TGS in Person: Visit us at the California Pen Show This Weekend!

Tomorrow morning I’m leaving bright and early for the 2024 California Pen Show, where I will be holding a discussion/class/seminar on “Stationery for Everyday Writing,” and I hope to keep most of the focus on questions such as the ones addressed here, as well as in other recent “Ask TGS” Posts on topics such as how to avoid staining your pens, how to get the best writing experience with specialized inks (like shimmer inks), and the best paper for written correspondence (personal or professional). I hope to see you there!

The Gentleman Stationer is supported by purchases from the T.G.S. Curated Shop and pledges from the T.G.S. Patreon Program.

Checking in at Year-End: My Five Most-Used Non-Pen Stationery Items

I’ve been doing a lot of “checking in and thinning out” lately, with the goal of reducing both physical and mental clutter by keeping tidier workspaces and focusing on having close at hand those specific items that I use the most. The reason for this is twofold: (1) Towards the end of the year, I always take stock and try to figure out what might be eliminated, replaced, or improved; and (2) It’s been a busy holiday season - possibly the busiest I’ve ever had - and I’ve needed whatever edge I can to make it through the past several weeks, even if that’s just a few extra seconds in the morning of not having to sort through a jumble of junk on my desk. For this morning’s post, I asked myself: What are the five stationery items - other than pen/pencil and paper - that I touch every day?

1. My 30-Minute Hourglass. The first thing I interact with after I wake up. Every morning I try to read for 30 minutes and then write in my journal for 30 minutes. Two flips of the hourglass. Later in the day, when I’m doing periods of focused work, I try to maintain 30 uninterrupted minutes of effort between short breaks. While I currently only have one hourglass in rotation, I will likely add another to avoid tempting fate by repeatedly moving the hourglass across the room from my desk to my reading chair over hardwood floors with three (yes, three) dogs underfoot. For more ways on how to use analogue timing devices - of which I’m a big proponent - check out this post.

2. A Cutting Tool. Whether it’s breaking down boxes and packaging, cutting tape, snipping loose threads, or opening mail, a good pair of scissors or a small penknife is essential. Personally, I have four items I use regularly: My Allex fluorine-coated desk scissors that I’ve owned for years and which we now carry in the shop, a pair of discontinued Write Notepads Pocket Scissors, smaller Allex “Mini Scissors” that fit into a stationery pouch, and a pocketknife (rotating brands, depending on whether I’m at a desk or in the warehouse that day).

3. A Bookmark. My accumulation of bookmarks is somewhat embarrassing, second only to pens (and maybe notebooks), but I have a wide range of paper, metal, leather, and even cloth bookmarks that I use regularly, ranging from cheap bookstore and promotional freebies to quality, slightly overengineered metal ones. For some reason I hate dog-earing pages in books. I’d much rather use a bookmark while I’m actively reading, with sticky notes and Book Darts marking those passages I want to flag for long-term reference and/or archiving in my commonplace system.

4. My Classroom Friendly (Carl Angel-5) Pencil Sharpener. When I read, I annotate and take notes in pencil. At home, this relatively inexpensive hand-cranker remains my long-point sharpener of choice. The blades leave as sharp a point as ever, five+ years into its lifespan.

5. Toyooka Craft Pen Trays. I have two Toyooka Craft six-pen trays. One on my personal desk at home, and one at work. Both sit next to my keyboard and hold the pens/pencils that I’m working with at any given time. Typically, this will include 2-3 fountain pens, a ballpoint, a rollerball, and a mechanical pencil. Once I have this rotation set for the day, I don’t go rooting around in my bag or pen case for something “new” and instead just focus on the work at hand.

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If there’s one thing I’ve learned over the years, it’s that you can’t use “all the things” all of the time - at least not if you want to get anything done during the day because you’re spending all of your time and effort picking out your tools. Set your core workhorse lineup and run with it. Periodically evaluate and make changes. If you like to rotate stuff, do it regularly (or at least semi-regularly, just not on a whim). And if you don’t use something, pass it along!

The Gentleman Stationer is supported by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. We don’t just write about and sell pens! Lately we’ve been expanding more into non-pen (but still stationery-related) content and goods. You can read more about our “stationery philosophy” here.

Personal Collections: The Three Most Worn Stationery Items in Regular Rotation

I’ve been doing some pruning and sorting lately, as I often decide towards the end of the year what stationery items and other “gear” I will keep in rotation, and what I plan to move on from. Given the nature of what I do, I cycle through stuff often, and the items that truly get “used” to the point where they show signs of significant wear are few and far between. That said, three particular items jumped out at me, and none of them are fountain pens.

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1. Traveler’s Company Brass Ballpoint, San Francisco Pen Show 2022 Limited Edition in Olive Green. I pre-ordered this pen at the same show where I purchased the Plotter Mini-5, and once it arrived a few months later, I clipped it directly to the pen slot in the Plotter and it’s been in my pocket ever since. The “bullet pencil” has never really caught on with me, mainly due to having to carry a hand sharpener, but this pocket ballpoint uses the same convenient format with an excellent needle-tip refill. I do wish that Traveler’s made the color versions part of their regular lineup, but the standard brass develops a warm patina with age.

2. Lamy 2000 Ballpoint, “W. Germany” Edition. Ok, so this one may be cheating a bit, as it had some history on it when I bought it, but my early 1980s-era Lamy 2000 ballpoint pen showcases what the black Makrolon Lamy 2000 can look like after decades of regular use. The grooves are more or less worn completely smooth, lending the pen a shinier appearance, but the knock still functions with a solid click and this one remains a workhorse. For those looking for a sharp gift for a non-fountain pen user - particularly someone who might work in a stuffy office and therefore prefers something fun yet understated - the standard pens and mechanical pencils in the Lamy 2000 line are excellent options and will last a very long time.

3. Plotter Mini-5 Binder/Wallet. Believe it or not, this used to be grey leather. Compare the photo shown at the top with the photo below, taken immediately after I purchased it. All of the grey leather products I’ve owned over the years transition to a greyish brown, which may or may not be your preference but I enjoy the patina. This Plotter Mini has gone in my pocket nearly every day, and in addition to serving as my emergency notebook, I use the card holder for my work access pass and a couple of credit cards.

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What’s your most “well-loved” stationery item? I’m interested to hear different stories, as everyone’s daily users vary depending on individual needs and preferences.

The Gentleman Stationer is supported entirely by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. This post does not contain third-party affiliate links or paid advertising.

Notebook and Planner Choices: Thinking on 2024

If you’ve noticed a more active T.G.S. over the past month, your eyes do not deceive you: I’m now working here about half-time, in addition to a day job. But that commitment comes with a healthy dose of reality - namely, how to successfully manage different projects that both require time and attention to detail, yet which are very different in terms of both hours and the substantive work involved.

Minimizing Context-Shifting by using Separate Notebooks for Different Projects

Though I may write mostly about pens and ink, paper has always been the focus of my stationery obsession, namely notebooks and organizers and how best to use them. People often ask how I work on multiple unrelated projects at once, but the truth is that I’ve been doing this my whole life. I have divergent interests, and while I sometimes have to “thin the herd” by shelving projects and hobbies that I can’t do justice, over the years I’ve cultivated an analog-focused system that (mostly) maintains my sanity. The trick has been to compartmentalize where I can, and avoid having to switch back-and-forth between unrelated matters, which I find draining.

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I picked up one of the A6 Hobonichi Yamazakura notebooks at the Dallas Pen Show just because I loved the cover design, which got me thinking about how much I missed using the Hobonichi products (particularly the daily quotes) and how I might incorporate them going forward without really changing my setup.

The big question from my personal organizational standpoint has always been this: Do I keep one notebook or planner with multiple sections for different projects, or multiple notebooks with each one dedicated to a single project? While I’ve experimented with both methods over the years, I prefer the latter approach because a dedicated notebook locks in my focus on that particular project and allows me to maintain my concentration. (I do keep a central “Planner” that I use to organize my time across projects and track what I work on each day. This is the only daily notebook that deals with multiple subject matters.) Each of the “projects” that I’m working on has their own binder, typically a Plotter or William Hannah notebook that lets me add individual pages, which can then be organized and subdivided into sections as necessary.

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I’ve had a couple questions about whether or not the Hobonichi Cousins “fit” the Roterfadens. I’ve personally used this Roterfaden pictured here with Hobonichi and similarly-sized notebooks like the Nanami Seven Seas for years, but it can be a tight fit given how thick the Hobonichis are. If you want to ensure extra coverage for your notebook, consider one of the recycled leather versions (LB23 or LB15). For the cousin, I’d suggest the SO20, which is a thinner A5 leather cover without an elastic, and it seems to be cut slightly larger than standard A5 and can accommodate the extra thickness.

My Tentative Notebook Setup for the Remainder of 2023 and For the next year

Keeping in mind that this remains a work in progress, here’s my preliminary setup:

• Working Journal/Time Block Planner. One technique that’s helped me avoid a sense of overwhelm is “time blocking”: managing my time in dedicated larger blocks as opposed to working off a mixed to-do list and jumping back and forth between projects throughout the day. My ideal setup would be to assign entire days to specific projects - made easier by the fact that TGS now has its own office space - but I’ll settle for a system where I can at least block out hours of time for uninterrupted focus, and my new work arrangement better allows for that. Time management techniques are somewhat beyond the scope of this blog, but if you’re interested in reading further (or testing it out yourself), the Time Block Planner 2.0 by Cal Newport offers a good introduction to this concept. I don’t plan on buying another Time Block Planner once this one runs out, however: I want to customize my layout and plan to use the Hobonichi Cousin as a substitute. (Note: the Time Block Planner 2.0 with the spiral binding uses thicker paper that works with fountain pens.)

• Project-Specific Binders. Plotter and William Hannah. I use these ringed notebooks as “binders” to organize notes on the projects that I’m actively working. These binders tend to live on my desk where I can access them when I’m working on the specific project to which the notebook is dedicated. The one exception is the William Hannah, which serves as my “law notebook” and goes with me everywhere since the realities of legal practice requires that I have quick access to my case notes. My A5 Plotter houses T.G.S., and the Bible-Sized Plotter contains notes from a creative writing project I’ve been pursuing for several years and which I’ve decided to finish.

• Personal Journal. Hobonichi Techo A6. I felt the most “put together” when I consistently took 20 minutes at the end of each day to reflect in my Hobonichi. The A6 page is small enough not to feel intimidating, and you can always write larger to fill it up a page with fewer lines if time runs short or you’re simply exhausted. I don’t plan on using a Hobonichi Cover. Rather, I’m going to choose a Roterfaden in the A6 size. The leather and recycled-leather Taschenbegleiters are just big enough to fit a standard Hobonichi A6, though you may be limited to just the Hobonichi or the Hobonichi + a slimmer second notebook. (I plan to carry just the Hobonichi in the cover and use the multiple clips to mark off different sections of the Planner.)

This proposed setup isn’t all that different from my current rotation, just more streamlined, which suggests that after a decade of experimentation I’m finally settling into a long-term system that works for me. If you were to ask me what notebooks I envision having in my bag at any given time, I would say it will be (1) the Hobonichi Cousin and a Plotter Notepad in my A5 Roterfaden; and (2) the William Hannah, which are pictured at top. The Plotter A5 will live on my TGS office desk, and the Plotter Bible in my home office with my personal journal. Again, the goal is to stay organized and focused by having separation between the (very) different worlds in which I spend my time, while still preserving flexibility where necessary.

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Though you can (and should) take my opinion with a grain of salt since T.G.S. is a Roterfaden retailer, I’ve used the Taschenbegleiter Organizers for years, and love their versatility as dedicated binders that can be used to organize specific projects, or simply as portfolios to hold papers and writing pads.

While these are the notebooks that I plan to use most often, I do keep a multitude of others in rotation, including an A4 Roterfaden Taschenbegleiter with larger format paper for longhand drafting; my Midori 5-Year Diary that I irregularly update as a 30,000-foot record of my life, and a Standard Traveler’s Notebook that’s both my periodic travel journal and pen club notebook. For those who will ask, I do use my Plotter Mini-5 as my wallet, and it’s also an excellent “capture” notebook for when I simply want to go out with a notebook in my pocket and not lug around a bag. That said, none of these are mission-critical to my workflow, and I don’t allow myself to get stressed if I’m not using them regularly because they have specific purposes that don’t arise on a daily basis.

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I don’t consider myself a productivity nerd - I’ve actually come to dislike the term “productivity” as it evokes widget-cranking and isn’t consistent with how I believe people actually want to live and work - but I do have a longstanding fascination with information management and how people organize their time and thoughts using both analog and digital tools and systems. Of course, this led me to notebooks, notebook systems, and anything remotely related. Have you developed your own system for keeping your life (relatively) organized? Drop a comment or send me a message through the site. I’m all ears!

The Gentleman Stationer is supported entirely by purchases from the T.G.S. Curated Shop and pledges via the T.G.S. Patreon Program. This post does not contain third-party affiliate links or paid advertising.